Description : Administration Officer: CAP. Company : Financial Intelligence Centre (FIC). Location : Pretoria, Gauteng 0157

Job Description

To provide comprehensive administration and support services to management and staff of the Compliance and Prevention Division of the Financial Intelligence Centre

KEY PERFORMANCE AREAS

• Provide general administrative support to managers and staff.
• Coordinate and arrange meetings, prepare meeting packs, and take minutes.
• Consolidate and prepare operational month end reports as required.
• Support and assist with documentation preparation and filing for the Data Systems Reporting Unit.
• Administer HR related documents for the Division including leave, performance agreements, training documents etc.
• Perform all administrative functions related to Finance documents including travel claims, petty cash requests, invoices etc.
• Perform all administrative functions relating to procurement (prepare requisitions, liaise with the Supply Chain Management etc.) in the Division
• Manage and maintain the filing system and document tracking system in terms of the FIC records management policy e.g. case files, correspondence and minutes, including for other units within the division when necessary.
• Recording of all outgoing and incoming correspondence and issuing of reference numbers for correspondence and follow up to ensure timeous sign off of documentation.
• Assist with maintaining and managing Divisional assets.
• Ensure office equipment are in working order and logging calls with ICT to report any malfunction.
• Coordinate and make travel arrangements.
• Typing, scanning, photocopying, and binding of documents as requested
• Assist administration staff with work overflow and relief when required.
• Assist new employees with access cards, parking, and stationery.
• Screen calls and take messages for managers.
• Perform any other ad hoc duties as assigned.

EDUCATION, SKILLS AND EXPERIENCE:

• Matric
• Diploma in Administration preferred.
• 2 Years relevant administrative experience
• Excellent communication skills (oral and written)
• An intermediate to advanced level of computer literacy, including MS Word, MS Excel, MS PowerPoint, and Outlook